Policies and Protocols

All BOLTT conference attendees, organizers, volunteers, and other support staff have a right to be safe and feel safe in an environment that promotes responsibility, respect, civility, inclusivity, and professionalism. It is incumbent upon all involved to ensure we support efforts to make our environment safe, inclusive, and accepting.

In order to maintain appropriate standards of behaviour, all BOLTT conference attendees, organizers, volunteers, and other support staff must:

• respect and comply with all applicable federal, provincial, and municipal laws

• respect differences in people, as well as their ideas and opinions

• treat others with dignity and respect at all times, and especially when there is disagreement

• respect and treat others equitably, regardless of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status, or disability

• respect the rights of others

• demonstrate honesty and integrity

• show proper care and regard for conference venue property and the property of others

• take appropriate measures to help those in need

• seek assistance, if necessary, to resolve conflicts peacefully

• respect the need of others to work in an environment that is conducive to learning and teaching, including by ensuring that personal mobile devices are not disruptive to those nearby

The OeLC (Ontario eLearning Consortium) takes the protection of your privacy very seriously. BOLTT Conference attendee information is collected during conference registration and conference workshop selection. Only information required to communicate with and schedule and/or plan choices for conference attendees is collected, and is only shared within the OeLC BOLTT Conference organizing committee for the purposes of organizing and running the BOLTT Conference. The OeLC (Ontario eLearning Consortium) shall not use, retain or disclose personal information for purposes other than those for which it was collected, except with the consent of the individual or as authorized or required by legislation.

Conference attendees, volunteers and staff may be recorded or photographed electronically during the BOLTT Conference activities. These images may be shared in OeLC and BOLTT promotional content and/or on the OeLC and/or BOLTT websites. It is our expectation that images and personal information captured are for educational and conference promotional purposes only.  Before capturing recordings or photographs, it is expected that the subjects are informed that they are being recorded and/or photographed and are given the option to opt out. Questions or concerns regarding this should be directed to the OeLC Program Coordinator at program@oelc.ca.

Your health and wellness are of utmost importance to us. In order to prevent the spread of illness, we ask that all event attendees abide by the following:

• Provincial mask requirements have been lifted for organized public events in Ontario, however BOLTT conference attendees are welcome to wear a mask without judgment or comment if they feel it is right for them. We respect each individual’s choice and expect the same of everyone in attendance at the BOLTT conference.

• Use Ontario’s provincial self-assessment screening tool to receive recommendations on what to do if you have symptoms of illness or tested positive for COVID-19, and follow the recommendations provided. 

• By attending the BOLTT Conference, you agree to follow all Ontario health protocols, including all provincial COVID-19 health measures found at the following links: 

  • https://covid-19.ontario.ca/public-health-measure

  • https://www.ontario.ca/page/covid-19-stop-spread

• To cancel a registration, please send an email to the OeLC Program Coordinator at program@oelc.ca no later than 5 business days prior to the first day of the BOLTT conference.

• Invoicing for conference attendance will not apply if cancellations are received on or before 5 business days prior to the first day of the BOLTT conference. Conference billing will take place for all registrations that remain active 4 business days prior to the first day of the BOLTT conference. For example, if the first advertised day of the BOLTT Conference (typically Pre-Conference Presentations and Activities) is Wednesday, November 9, cancellations must be received no later than Wednesday, November 2 to ensure invoicing does not take place. All BOLTT Conference registrations that continue to be active after Wednesday, November 2 will be invoiced.

• The OeLC (Ontario eLearning Consortium) reserves the right to cancel programs and/or sessions if minimum numbers are not met.

• The OeLC (Ontario eLearning Consortium) reserves the right to refuse entrance to any participants who have not registered prior to the BOLTT Conference or have not provided required registration information.

• The OeLC (Ontario eLearning Consortium) reserves the right to cancel the BOLTT Conference without liability upon the occurrence of any circumstance beyond its control – such as acts of God, war, acts of terrorism, government regulations, pandemic, disaster, disease, strikes or work action, civil disorder, or curtailment of transportation facilities – to the extent that such circumstance makes it illegal or impossible to provide, or for groups in general to attend, the event.